Last Modified: May 18, 2023
This Policy describes the types of information we may collect from you or that you may provide when you register with, access, or use the YearOne cloud-based platform or when you visit or interact with the websites www.joinyearone.io and app.joinyearone.io (collectively, "YearOne") and our practices for using, maintaining, protecting, and disclosing that information.
This Policy applies to information we collect:
- On or through your interactions with YearOne.
- In email, text, and other electronic communications between you and us, whether sent through or in connection with YearOne.
- When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this Policy.
This Policy does not apply to information that:
- We collect offline or on any of our other applications or websites (including our affiliates) including websites you may access through YearOne.
- You provide to or is collected by any third party (including our affiliates), including through any application, content, or advertising that may link to or be accessible from or through YearOne.
Third parties have their own privacy policies. In circumstances in which our Website or YearOne links to or otherwise makes accessible third-party applications or content (including advertising), we strongly encourage you to read those parties' applicable privacy policies before providing information on or through them.
*CHILDREN UNDER THE AGE OF 18*
YearOne is not intended for children under 18 years of age. If you are under the age of 18, you are not permitted to use, register for, or otherwise access YearOne. Do not provide to us any information about yourself, including your name, address, telephone number, email address, or any other information by which you may be identified. We do not knowingly collect personally identifiable information from children, and if we learn we have collected or received such information from a child, we will delete that information. If you believe we might have any information from or about a child under 18, please contact us at [email protected].
Information that We Collect About You & How We Collect It
We collect information from and about users of YearOne:
- Directly from you when you provide it to us;
- From our third-party business partners;
- Automatically when you interact with YearOne; and
- About your internet connection, the equipment you use to access our YearOne, and your usage details.
Information You Provide To Us
When you interact with YearOne, we may ask you to provide information by which you may be personally identified, such as name, postal address, email address, the Internet protocol ("IP") address of your computer, telephone number, or any other identifier by which you may be contacted online or offline ("Personal Information"). At your discretion, Personal Information may also include gender, race and ethnicity, veteran status, or disability status. We may also collect information that is about you, but does not, on its own, identify you, such as your job title, employer, and company name.
This information includes:
- Information that you provide by filling in forms on or through YearOne, for example, when you register an account, request services, or report a problem.
- Records and copies of your correspondences (including contact information derived from those correspondences), if you contact us.
- Your responses to surveys that we might ask you to complete for research purposes.
- Details of transactions you carry out. This may require you to provide certain financial information, such as your credit card number.
- Your search queries on YearOne.
- Records and copies of your resumes, if you provide them to us.
- Information that you provide for publication or display (hereinafter "Posted") on public areas of YearOne or websites you access through YearOne (collectively, "User Contributions").
User Contributions are Posted and transmitted to others at your own risk. Please be aware that no security measures are perfect or impenetrable, and we cannot control the actions of third parties with whom you may choose to share your User Contributions. Therefore, we cannot guarantee that your User Contributions will not be viewed by unauthorized persons.
Automatic Information Collection and Tracking
When you navigate, access, and use YearOne, we use technology to automatically collect your:
- Usage Details. We automatically collect certain details of your access to and use of YearOne, including traffic data, location data, logs, and other communication data, as well as the resources that you access and use on or through YearOne.
- Equipment Information. We automatically collect information about your computer and internet connection, including your IP address, operating system, and browser type.
- Location Information. YearOne collects real-time information about the location of your device.
If you do not want us to collect the above information do not use YearOne. The information we collect automatically may include Personal Information, or we may maintain it or associate it with Personal Information that we collect in other ways or receive from third parties. This information helps to improve YearOne and to deliver better and more personalized services, including by enabling us to:
- Estimate our audience size and usage patterns.
- Store information about your preferences, allowing us to customize your YearOne experience according to your individual interests.
- Speed up your searches.
- Recognize you when you return to YearOne.
The technologies we use for this automatic data collection may include:
- Click Tracking. Click tracking is an analytical feature that measures and reports where Users click or tap on YearOne. Every time you click on YearOne, we record the event and log your user session for future analysis. We use this information only to improve our services. Click tracking only collects the IP address assigned to you on the date when you visit YearOne, rather than your name or other identifying information.
- ActivTrak. We use a tool called "ActivTrak" to collect information about Members' digital workforce activity. We use ActivTrak to provide employee efficiency data to our Members who affirmatively opt-in to use ActivTrak. This data may include Personal Information, such as your name and your browsing activities. We have an agreement in place with ActivTrak that contractually requires ActivTrak to keep all Personal Information confidential and to only use the Personal Information in the manner we have disclosed in this Policy.
- New Relic. We use a tool called "New Relic" to monitor and analyze how well YearOne is working. New Relic only collects the IP address assigned to you on the date you visit YearOne, rather than your name or other identifying information. New Relic's ability to share information collection by New Relic is restricted by New Relic's General Privacy Notice.
When you use YearOne, certain third parties may use automatic information collection technologies to collect information about you. These third parties may include:
- Analytics companies;
- Content providers;
- Application providers; and
- Advertisers, ad networks, and ad servers.
We do not control these third parties' tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For information about how you can opt out of receiving targeted advertising from many providers, see Choices About How We Use and Disclose Your Information.
How We Use Your Information
We use information that we collect about you or that you provide to us, including any Personal Information:
- To present YearOne and its contents to you.
- To provide you with information, products, or services that you request from us.
- To provide you with notices about your User account or Member subscription, including expiration and renewal notices.
- To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
- To notify you about changes or updates to YearOne, or any products or services we offer or provide through them.
- To allow you to participate in interactive features on YearOne.
- To communicate with customer businesses about employee efficiency as captured by YearOne.
- To comply with applicable state and federal labor, employment, tax benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws.
- To prevent unauthorized access to or use of our property, including information systems, electronic devices, network, and data.
- To ensure adherence to our policies.
- To conduct internal audits and investigate complaints, grievances, and suspected violations of our policies.
- To respond to law enforcement requests and as required by applicable law or court order.
- To exercise or defend our legal rights and our employees, customers, contractors, and agents.
- To design, implement, and promote our diversity and inclusion programs.
- To perform workforce analytics, data analytics, and benchmarking.
- To facilitate the efficient and secure use of our information systems.
- To evaluate an individual's appropriateness for hire, or promotion or transfer to a new position at PocketMentor.
- To engage in human capital analytics, including to identify correlations about individuals and job success, analyze data to improve retention and productivity, and analyze employee preferences to inform policies and procedures.
- To conduct applicant reference checks to assist in hiring decisions.
- To fulfill any other purpose for which you provide it.
- In any other way we may describe when you provide the information.
- For any other purpose with your consent.
We may also use your information to contact you about our own goods and services that may be of interest to you. If you do not want us to use your information in this way, please adjust your user preferences in your account profile or email us at [email protected]. For more information, see Choices About How We Use and Disclose Your Information.
Disclosure of Your Information
We may disclose aggregated information about our users and information that does not identify any individual, without restriction.
We may disclose your Personal Information that we collect or that you provide to us as described in this Policy:
- To our affiliates and business partners.
- To contractors, service providers, and other third parties we use to support our business.
- To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of PocketMentor assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which the Personal Information held by PocketMentor about YearOne users is among the assets transferred.
- To fulfill the purpose for which you provide it.
- For any other purpose disclosed by us when you provide the information.
- With your consent.
We may also disclose your Personal Information:
- To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of PocketMentor, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
Choices About How We Use & Disclose Your Information
We strive to provide you with choices regarding the Personal Information you provide to us. We have created mechanisms to provide you with the following control over your information:
- Promotional Offers from PocketMentor. If you do not wish to have your contact information used by us to promote our own or third parties' products or services, you can opt-out by logging into your account profile and adjusting your user preferences by checking or unchecking the relevant boxes or by sending us an email stating your request to [email protected]. If we have sent you a promotional email, you may send us a return email asking to be omitted from future email distributions. This opt-out only applies to promotional correspondences.
We do not control third parties' collection or use of your information to serve interest-based advertising. However these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative ("NAI") on the NAI website.
Residents of certain states, such as California, Nevada, Colorado, Connecticut, Virginia, and Utah may have additional Personal Information rights and choices. Please see Your State Privacy Rights for more information.
Accessing and Correcting Your Information
You can review and change some of your Personal Information by logging into your account profile page. You may also send us an email at [email protected] to request access to, correct or delete any Personal Information that you have provided to us. We cannot delete your Personal Information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
Residents of certain states, such as California, Nevada, Colorado, Virginia, and Utah may have additional Personal Information rights and choices. Please see Your State Privacy Rights for more information.
Your State Privacy Rights
State consumer privacy laws may provide their residents with additional rights regarding our use of their Personal Information. To learn more about California residents' privacy rights, visit the Privacy Notice for California Residents.
Colorado, Connecticut, Virginia, and Utah each provide their state residents with rights to:
- Confirm whether we process their Personal Information.
- Access and delete certain Personal Information.
- Data portability.
- Opt-out of personal data processing for targeted advertising and sales.
Colorado, Connecticut, and Virginia also provide their state residents with rights to:
- Correct inaccuracies in their Personal Information, taking into account the information's nature processing purpose.
- Opt-out of profiling in furtherance of decisions that produce legal or similarly significant effects.
To exercise any of these rights, or to appeal a decision regarding a consumer rights request, please email us at [email protected].
Nevada provides its residents with a limited right to opt-out of certain Personal Information sales. However, please know we do not currently sell data triggering that statute's opt-out requirements.
We have implemented measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your Personal Information, we cannot guarantee the security of your Personal Information transmitted to YearOne.
The safety and security of your information also depends on you. Where you have a password for access to certain parts of YearOne, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. We urge you to be careful about giving out information in public areas. Any transmission of Personal Information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on YearOne.
We will post any changes we make to this Policy on this page. If we make material changes to how we treat our users' Personal Information, we will notify you by email to the email address specified in your account or through a notice on the home page. The date this Policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our this page to check for any changes.
To ask questions or comments about this Policy and our privacy practices, please email us at [email protected].